Guidance

Applying to incorporate a Company

Once your proposed name has been approved and provided that you have taken the relevant decisions regarding the establishment of your company, you may proceed with the submission of the application for the company’s incorporation, either via e-filing or by hand/via post.

Online Company Registration

Regardless of the type of company you have chosen, you may submit your request online through the Registrar of Companies’ e-filing system, along with:

• a statutory declaration (form HE1) signed and sworn before the court by the entrusted lawyer;
• the memorandum and articles of association in accordance ing with the proposed type of the company, duly signed in the Greek language. It is noted that, in case a private or public limited liability company with shares chooses to adopt, as its articles of association, the regulations contained in Table A of Schedule I of the Companies’ Law, a relevant document should be submitted which refers to the title of the regulations that are being adopted;
• the solemn declaration of witness of signatures;
• a certified translation of the memorandum and articles of association in a language other than Greek, either by an affidavit or by sworn translator of the Republic of Cyprus, in case you wish to create a file of translations for obtaining certified copies of the memorandum and articles of association in a foreign language;
• permission, consent or pre-approval by the appropriate governmental authority or appropriate body in case it is necessary for the use of words or phrases and/or due to the nature of business respectively, in case it has not been submitted already with the application for name approval; and
• the amount of one hundred and sixty-five euros (€165) or the amount of two hundred and thirty-five euros (€235) in the case of a company without a share capital, payable by credit card.

To accelerate the company registration process, an additional fee of one hundred euros (€100) is paid. In case a file of translations is created, an additional fee of one hundred and sixty euros (€160) is paid.

In case a public company will be incorporated, the submission of form HE5 is also required, with the payment of an additional fee of twenty euros (€20).

You are advised to refer to the main criteria of review and the most frequent reasons for rejection so as to acquire a better understanding of what is required and to facilitate the process.

If you are a registered user, you may proceed with the electronic submission of the incorporation of a company, otherwise you must first obtain access to e-filing services.

e-company registration

Registration of a company by hand/ post

Alternatively, you may register a company by hand/post by submitting the following:

• a statutory declaration (form HE1) signed and sworn by the entrusted lawyer before the court;
• a notification of the company’s registered office address (form HE2);
• a notification in relation to the information of the company’s first directors and secretary (form HE3);
• the memorandum and articles of association in accordance with the proposed type of company, duly signed in the Greek language. It is noted that in case a private or public limited liability company with shares chooses to adopt as its articles of association the regulations contained in Table A of Schedule I of the Companies’ Law, a relevant document should be submitted which refers to the title of the regulations that are being adopted;
• a certified translation of the memorandum and articles of association in a language other than Greek, either by an affidavit or by sworn translator of the Republic of Cyprus, in case you wish to create a file of translations for obtaining certified copies of the memorandum and articles of association in a foreign language;
• permission, consent or pre-approval by the appropriate governmental authority or appropriate body in case it is necessary for the use of words or phrases and/or due to the nature of business respectively, in case it has not been submitted already with the application for name approval; and
• the fee of one hundred and sixty-five euros (€165), and an additional fee of one hundred euros (€100), in case an accelerated procedure is required. Payments can be made, in cash, by cheque, through an account maintained with the Department of Registrar Companies or through bank transfer.

In case a public company is incorporated, the submission of form HE5 is also required, with the payment of an additional fee of twenty euros (€20).

You are advised to refer to the main criteria of review and the most frequent reasons for rejection so as to acquire a better understanding of what is required and to facilitate the process.